We trained circa 200 advisors in how to achieve ‘gold’ in a two-day interactive skills workshop which received outstanding feedback.
With its contact centre the front line for customer engagement, Autoglass is committed to optimising advisor performance. It invited us to analyse its calls, systems and processes – and to talk to staff – to find out what it could do better. In particular, Autoglass wanted to examine why average handle time had crept up by over 90 seconds and to explore how it could improve the conversion rate of customer quotes.
From the outset, it was anticipated that a training programme would follow the analysis, with the fundamental objectives of improving customer satisfaction and compliance.
We conducted on-site analysis at the Autoglass HQ in Bedford, UK. From call listening plus focus groups with all levels of staff, we identified several areas of opportunity.
Firstly, there was an opportunity to increase sales conversion, simply by peer learning: some front-line advisors were more confident at closing sales than others. Secondly, there was an opportunity to personalise the customer experience and connect with the ‘distress purchase’ of glass repair or replacement – which would benefit customer experience and support conversion. Thirdly, by simplifying standard in-call processes and introducing some tweaks to the call flow, the call handling time could be reduced, simplifying the customer experience without any loss of rapport or missed sales: in fact, these later proved to help reduce repeat calls. Finally, above all else it was also important to ensure all advisors were clear and consistent in their approach to remaining compliant.
Building on this insight, we overhauled the Quality Framework to create a simple new structure but also detailed guidelines as to ‘what good looks like’. This was themed “The Cube” as it had 6 key component parts:
- Control (Efficiency and AHT)
- Customer (CSAT/CES/NPS)
- Team Leader
With the new framework in place, we then trained circa 200 advisors in how to achieve ‘gold’ in a two-day interactive skills workshop which received outstanding feedback. Importantly, we also trained managers in how to use the new Framework and how to coach and support their new team skills. This was also a two-day workshop with a further day of follow-up.
With the core training we completed, we handed the task (and all materials) over to an internal training team with a phased side-by-side delivery mechanism. We also produced 3 modules of e-learning to assist with follow-up and retention of learning.
The benefits of the training were immediately apparent. “Red” scores on compliance issues were cut by 18% and accuracy of email address capture increased. Having encouraged advisors to mention the online self-service portal to customers, portal use rose by 22% – which also reduced the number of calls the contact centre had to manage around each case. Repeat calls were further reduced by improved product ID questioning.
The benefits were tangible, as Sven Hill, Head of Planning and Insight at Autoglass confirmed: “We invested £80,000 in this training and within six months had a return on investment of £330,000.”
Ember Group is a specialist consulting, analytics and professional services group dedicated to transforming customer engagement and CX strategies and operations for major brands globally. With offices in London and Toronto, we deliver solutions to help organisations realise their customer service vision and increase commercial value from their service operations.
We have a team of specialists across various practices and disciplines, including service operations, digital, outsourcing, technology, commercial and finance, analytics, recruitment & search, training and L&D.
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